We believe in transparency and therefore are sharing the costs involved in ensuring that Torfaen is safe and successful event. These figures will change throughout the planning stages as they turn from budgeted to actual costs.
Item |
Cost |
Note |
Entertainment (Budget £10,457) |
||
| Main Stage, Sound and Lighting | £5,645 (actual) | Stage is solar powered and has an 8 hour battery - size appropriate for number of attendees and smaller stage units are available |
| Acts/performers and expenses | £1,657 (actual) | Current figure (subject to change) to cover both local and mainstream acts |
| PRS/PPL | £205 (actual) | Charity and Community Discount generously applied by PRS/PPL |
| Backstage (Changing area and refreshments for acts etc) | £2950 (actual) | Include 4mx8m gazebo, tables, chairs, mirrors, refreshments etc |
A Safe Event (Budget £11,648) |
||
| Security | £3,000 (actual) |
Based on 2000 visitors/staff/volunteers and includes 2 x Managers, 1 x Supervisor, 7 SIA LGBTQ+ Officers and 10 Qualified Stewards |
| Insurances | £599 (actual) |
Public Liability up to 2,500 attendance - £5M |
| Radio Communications | £365 (actual) | 30 x UHF Radios and Business Radio License |
| Portable Toilets | £1,400 (actual) | 24 portable toilets and 4 accessible toilets |
| Site Central HQ / Info Desk (Marquee etc) | £1,489 (actual) | 6m x 3m gazebo, tables, chairs |
| Crowd Control Fencing | £1,049 (actual) | 26 Barriers to enclose stage area |
| First Aid Provision | £828 (actual) | First aid and paramedics |
| Charges from Torfaen Council | £530 (actual) | Licenses for using park, personal license, street trading license etc, 4 x TEN's |
| Miscalaenous costs for Health and safety | £1,188 (actual) | Purple Guide Subscription, portable generator, Hi Vis Vests, fire extinguishers |
| Event Waste Management to adhere to new legislation for event organisers | £1,200 (actual) | |
Marketing and Promoting the Event (Budget £770) |
||
| Annual Website Hosting Costs | £120 (actual) | |
| Banners and Signage | £650 (estimated) | |
| Misc | £64 (actual) | |
Total Budget |
||
| £22,939 | ||
We realise that our estimated budget will seem quite high at first glance to those who may not have been involved in organising big events before. We also realise that some costs are estimated until we can get confirmed quotes. So how are we going to fund this?
Like any other pride festival, we're reliant on corporate sponsorship, grants, fundraising activity and donations on the day. There is also income generated by amusement rides, commercial stall holders, as well as food and drinks concessions.
As we generate funds through sponsorship, grants and donations, we will also share this information here as well.
Income Source |
Income Received |
Note |
| Grants | £12,433 | |
| Sponsorship | £5,050 | |
| Rainbow Lottery | £90 | |
| Income from Traders and Fun Fair | £2,000 | |
| Donations and Fundraising | £70 | |
Total Income Recieved to date |
£19,643 |
As you can see, as of 5th May 2024 we still have £3,296 left to raise.
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